When you want to access those old emails again, just open the. pst file to a different drive to save space. You can archive mail in Outlook whenever you want and move the archive. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. Set up an archived folder and move all those suckers over to a specific folder.WANT MORE OF THESE Check these. You can change how old emails (or other items) have to be before they get archived and also choose or create a different. Organize your mac mail with filters and rules. You’ll be prompted to select a location for saving the native Apple Mail Backup mailbox archive (also referred as mbox files). You need to Control- (Right) click your Inbox in Mail and select Archive Mailbox option from the contextual menu. Select your archive options, such as item date. Manually Backup Apple Mail Complex and cumbersome method to Backup Apple Mail Mail Box. In the folder pane of your email, find and expand your Online Archive folder.4. If you have a Microsoft 365 account and your IT or Microsoft 365 admin has enabled the archive mailbox for you, your Online Archive folder will appear in your Outlook folder pane.

How to Access the Online Archive in new Outlook for Mac For more information, see Retention and archive policies in Outlook Web App. Select the location where you want to back up your files, then choose Use for Backup. Choose whether to delete a message or move it to the archive mailbox when you swipe. In the Time Machine dialog box, choose Select Backup Disk. How to refresh mail on a mac to get your latest emails business. On the Dock, choose Time Machine> Set Up Time Machine. Although admins set these policies for the entire organization, you can override the policies to suit your needs. Turn on Time Machine to automatically archive Outlook items. If Archive isn’t an option in the notification, set the Move discarded messages option to Archive in the Viewing pane of Mail preferences. Retention policies control how long your messages will be saved. On your Mac, do any of the following: When a Mail notification appears in the top-right corner of your screen, move the pointer over the notification, then click Archive. Archive policies control how long messages are left in an email folder before they're moved to an archive. Because HTML preserves formatting so well, many businesses use HTML email messages for their advertisements. Your IT or Microsoft 365 administrator sets your archive and retention policies. HTML email is used primarily to preserve the formatting and visual appeal of a message. To reduce the size and improve the performance of your primary mailbox, you can set Archive Policies that automatically move email items from your primary mailbox to your archive mailbox. This changed with Outlook 2011 which Apple did not support in its OS updates accordingly. Important: In order for your online archive mailbox to work with the new Outlook for Mac, your mailbox should be on a Microsoft365 server.įor easy online access, you can simply drag and drop messages from your primary mailbox into your archive. mbox file codec (which was used in Entourage - Office for Macs previous email client).

How to archive mac mail